What’s Driving Asset Managers to Automate Pitchbooks?

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by Emilie Totten

Four Drivers for Pitchbook Automation

Asset Managers large and small recognize that automating the marketing and sales process is a requirement in order to be efficient, compliant, and competitive. The manual process of updating pitchbooks and distributing them to the sales force is an antiquated process that doesn’t adequately serve salespeople or their clients and prospects. There are four main drivers that are influencing asset managers to automate this process:

Driver #1: Competitive Pressure

Firms are looking for ways to differentiate beyond product performance. It is no secret that client experience has become paramount in the effort to attract and retain assets. One of the key elements of creating a great client experience is to provide client-focused or “story-based” pitchbooks, as opposed to standard product-based facts and figures. It’s also about providing professionally packaged information in as close to real-time as possible. Automation is critical to accomplishing these two goals: personalization and speed-to-market. By creating compelling and engaging presentations quickly, the asset manager can improve win-rates.

Driver #2: Compliance & Risk Management

Historically, the majority of asset management organizations have trusted their sales teams to take generic product literature and to modify it on the fly to suit their audience. Pulling apart presentation decks, rearranging them, and adding non-approved pages were all fairly common practices. While status-quo even three-years ago, this strategy seems to be dying a rapid death due to greater focus on the risk issues it creates.  Even smaller firms we work with today are getting serious about controlling their materials and the message from a centralized vantage point. Having a managed repository for the most up-to-date sales and marketing content, and which enforces usage rules, greatly minimizes risk. If done well, this also enhances the sales team’s work as the content and rules are all systematized and readily accessible.  In addition, new regulatory pressure stemming from the DOL Fiduciary Rule has increased the need to equip sales teams with more formal tools and more auditable processes. Groups affected include Independent Broker-Dealers (IBDs), Registered Investment Advisors (RIAs), Mutual Funds, and Insurers, as they are all looking for ways to adhere to regulations and ensure compliance.

Driver #3: Customer-centricity

The entire asset management industry is focused on being “customer centric.” But this means different things to different people and thus will impacts the entire sales supply chain. Without sophisticated selling tools in place, being customer centric places a heavy burden on marketing, sales and compliance departments. In a non-automated marketing operation, the marketing team is often tasked with providing the sales organization with custom-tailored presentations, fielding daily requests and scrambling to assemble just what the salesperson says they need.  This is usually enough of a resource drain that they set limits on who can receive a custom presentation or creates turnaround times that aren’t acceptable (or both). The end result: salespeople usually circumvent the system, creating their own presentations from a version saved on their desktop, causing risk to the firm from both a regulatory and brand compliance standpoint. In addition, this strategy almost always causes friction between the sales and marketing organizations. Many firms who’ve taken this approach are running out of steam.

Driver #4: Digital Transformation

Firms large and small across the globe are in the midst of undergoing “digital transformation”. This is a very broad term that embodies a holistic approach to the way a business operates and serves its customers. With regard to pitchbooks, it means that firms are looking for ways to digitize the way they communicate and present information to clients and prospects. A pitchbook should no longer be thought of as a static 80-page printed document, but rather a dynamic, digital storyboard that illustrates solutions to the client’s needs. This requires looking at the pitchbook solution as an integrated part of the marketing technology stack, not something that operates in a silo.  The most forward-thinking firms are approaching pitchbook automation as an integrated strategy encompassing content automation, sales enablement, compliance, CRM, and marketing automation systems. A holistic, integrated strategy will enable the firm to further streamline processes, aggregate analytics for business intelligence, and store information for compliance and auditing purposes.

Download a Copy of the Free White paper: Perfecting the Pitchbook A Guide for Asset Managers

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Emilie is Head of Marketing at Synthesis. Emilie earned her B.S. in Advertising from the University of Illinois at Urbana-Champaign. She has 15 years of integrated marketing experience in the financial services, technology, and healthcare industries. She lives in Chicagoland with her husband, two kids and two cats. When she isn't marketing or parenting, she can be found practicing yoga or reading a good book.

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